Configure Earnings Settings

HR administrators and authorized HR specialists can configure settings specific to the Earnings section of Employee Self-Service.

Earnings Settings affect when employees are able to view their pay stubs in your portal and the company-specific information that prints on earnings statements. Changes made to Earnings Settings are saved automatically.
  1. From the Employee Self-Service main menu , select HR Admin Settings.

    The Admin Settings page opens.

  2. Select the Earnings Settings section on the left side of the page.
  3. At the top of the page, select a company from the dropdown field.
    Note: Currently Earnings Settings apply at the company level. If you use entities, not all settings apply, as noted in the following steps. You can also refer to How Earnings Settings Apply to Companies and Entities for details.
  4. Use the setting When do you want your employees to see their paycheck? to determine when to make pay stubs available in your portal (this setting applies to companies and entities):
    • View when processed: Select this option if you want to make pay stubs available to employees as paychecks are processed in Spectrum (on a rolling basis).

    • View on payday: Select this option if you want to prevent pay stubs from being available before the check date.

  5. To customize the information that prints on employee paychecks for the selected company, configure the Paystub Statement Template.

    You will see the following options, which you can modify as appropriate. Unless otherwise noted, these settings affect the PDF and printed versions of employee pay stubs, not the HTML version that displays on the Pay Stubs Page.

    • Company Logo: Add a logo (.png or .jpg) to the paycheck template for the selected company. You can browse for a file on your computer, or drag and drop an image file to this section (applies at the company level only).

      Logo image requirements: Logo images must be 75 pixels high and 175 pixels wide. Supported file types: .png and .jpg. Transparent .png files are recommended.

    • Time off fields: Select the time off types to show on employee paychecks for the selected company. Options: Vacation (V), Holiday (H), and Sick (S). You can select more than one time off type (applies to companies and entities).

      Note: This setting affects the PDF and HTML versions of the employee pay statement.
    • Federal Exemption: To prevent the Federal Exemptions section from showing on employee pay statements in consideration of the Tax Cuts and Job Act (TCJA), enable the setting Do NOT display Federal Exemption on the Earnings Statement.

      Note: This setting affects the PDF and HTML versions of the employee pay statement.
    • Employer Secondary Address: Enter a secondary address (such as a mailing address) for the selected company (applies at the company level only).

    • Employer Phone Number: Enter a phone number for the selected company (applies at the company level only).

    • Tax Information: Enter the Federal Tax ID (EIN) and/or State Tax ID for the selected company (applies at the company level only).

    • Additional Information: Enter any text that you would like to have display at the bottom of employee paychecks for the selected company. You can enter up to 1500 characters (applies at the company level only).

      Note: This text displays on all paychecks for all pay cycles until you change it, so it is recommended that you do not use this section to communicate information specific to a pay cycle.
  6. To review the pay stub template changes that you have made:
    1. Select the Earnings > Pay Stubs tab.
    2. Select the applicable Company.
    3. Select View Pay Stub for any of the pay stubs shown.
    4. In the HTML view, select Download PDF to view the earnings statement with your changes. You can return to the Earnings Settings page at any time to modify your template as needed.