Mark up a Document or Drawing

From Viewpoint Team™, you can mark up a PDF document or drawing to add lines, shapes, arrows, images, or notes by going to Projects > Documents/Drawings.

Once a markup or note is added to a document, other project collaborators can view the markup and comment on it by clicking Reply.

  1. From the home page, under Projects, select the name of the project you want to open.
    Alternatively, go to the main menu in the upper left-hand corner, select Projects, and then select the name of the project you want to open.
    The Dashboard for the project appears.
  2. Click the Documents or Drawings tab, and then navigate to and click on the document or drawing you want to view.
    The document or drawing opens in your browser.
  3. From the viewer toolbar, select a markup tool and add your markup as described below.
    Icon Option
    Pan and select tools.
    • Select to enable pan and zoom functionality when you click and drag the mouse or scroll within a drawing.
    • Select to enable select mode. You can select any markup to change the style, move it within the document, add a note, or delete it.

    Line Tools: Hover to select a line or arrow. Click and drag to add a line or arrow to your document.

    Free hand: Select and drag to add a free hand line.

    Arrow: Select and drag to add an arrow.

    Callout: Select and drag to add an arrow. Insert your text within the text window.

    Cloud tools: hover to select a polygon or rectangle.

    Polygon cloud: select and drag to add each side of the polygon, and then double-click to complete the shape.

    Rectangle cloud: select and drag to add a rectangle shape.

    Shape tools: hover to select a circle, polygon, or square. Click and drag to add the shape
    (Drawings Only) Link to a drawing.
    1. Select a shape tool (circle or square).
    2. Select and drag to add the shape.
    3. From the Drawings menu, select a drawing, and then select Link.

    (Drawings Only) Linking. Select from one of the following choices to link to that item:

    • RFI
    • Issue
    • Submittal
    • Form
    • Photo

    Select in the drawing, and then follow the prompts to select the item to which you want to link.

    Free text. Select and drag to add a text box to your document or drawing.
    Stamp tool: when selected, click in your document or drawing, and then navigate to an image that you want to insert as a stamp.

    You can also use the following stamp tools to add your name or the current date as a markup.

    • : Select to add your user name. Once added, you can select the text and change the style or text.
    • : Select to add the current date. Once added, you can select the text and change the style or text.
    Signature tool: Select to add a signature.

    From the Signature dialog box, you can Draw, Type, or Upload a Signature.

    Once you have added it, select Create.

    Select Save Signature to save the signature. Once saved, the next time you click the signature tool, you can click Add a Signature to add the saved signature.

    Measurement tools:
    • : Drag a straight line to measure the distance between two points.
    • : Select and drag to create a shape. The area is measured within the shape you have created.
    • : Select and drag to map out the perimeter of an item.
    • : Select to open measurement settings.

      In the Snapping Options section, you can select the elements to which the measurement tool will snap.

      From the Distance Draw Mode menu, you can select either Point then drag to use the select and drag method for measuring or Two point if you want to make the measurement by selecting one point and then selecting a second point.

    Select annotation style. Select a color and style for your markup.
  4. For any markup you can move it within the document, add a note, or delete it. For drawing markups, you can also add a link to an existing work item in the same project.
    1. Select the Select button to enable select mode, and then click the markup you wish to modify or delete.
    2. Select the button for the desired option or move the markup as needed.
      Note the following:
      • Selecting the Unlink button unlinks any work item (RFI, Issue, or Submittal) from the markup.
      • Selecting the Delete button deletes the markup from the pdf.
  5. When you're finished adding markups, click the Save button to save your changes.
For documents, saving the markups will create a new version of the document. You can check the version number of the document from the Version column on the Documents page for your project.